Books are traditionally organized into three main parts: front matter, the body, and the back matter. The front matter can include: the book title, publisher, copyright, table of contents, introduction, and it gives the reader an overall tone of the story. The main body is your narrative, or in nonfiction it can be your arguments, data, and other valuable information. Your back matter contains source notes, appendixes, about the author and other resourceful information. These elements should appear in specific order, unless the author has a good reason to deviate from the order.
Below is a list to get you started. Not all books will contain all of this information, and some may contain additional information not listed. This list should help you organize your book into the correct sequence. This outline follows The Chicago Manual of Style 1.4 outline with a few additions. The indication of recto (right-hand page) or verso (left-hand page) only applies to print-and-bound books since most eBooks do not have left/right pages.
There are two groups out there when it comes to pagination style, so you’ll have to decide which group you fall into. There’s the “squared-off pages” group and the “no widows or orphans” group. Let me explain the difference.
Through the years, different generations have learned alternative definitions of the word “widow” and “orphan”.
Here’s how I learned it:
A widow, is a lonely line at the very bottom of the page. It’s when only one more line will fit at the bottom and that line is the start of a new paragraph.
An orphan, is a lonely line at the very top of the page where the paragraph ends.
(Image 1 depicts these two instances)
Now, other generations learned the opposite meanings. So for some, a widow is at the top of a page, and an orphan is at the bottom. Regardless of how you learned it, the information below is still the same. For this, we will use the words as defined above.
There are two types of paragraphing styles used in the book industry and I often see them misused. Now, you may be wondering what is a paragraphing style? Writers organize their books into parts, chapters, sections, and then into paragraphs. Paragraphs have become a standard way for writers to organize their ideas into a book or story. When there is a new paragraph, it breaks the flow and sends an important signal to the reader. This is the author letting the reader know that a new thought or change is happening and by using a new paragraph you’re sending that subtle signal. Readers barely notice this interruption since they’re familiar with the conventions of written language.
These are the two basic ways to signal a new paragraph:
You indent the first line of the paragraph. This indent is typically about .25″ and gives a clear, visual signal that a new paragraph has started.
You add space between each paragraph. The width is typically a line space, which is the same amount of space between one line in the paragraph and the next. With this style, it appears that there is a blank line between each paragraph, which is the signal.
The second method is due to the internet where this is utilized all the time. For instance, I’m utilizing it right now. However, reading on screen is very different than reading a printed book. Having the extra line space on screen makes it a smoother read, however in a printed book it’s more of a disruption and doesn’t aid in continuous reading. Not to mention that there are times writers use a line space or paragraph break to indicate a scene change, point-of-view change, or different theme within the chapter. Therefore, it’s best for the readers if you stick with the “indented paragraph” style.
Headers and footers are often overlooked, yet play an important role in book design. They are the area above and below the main body of text that contain the page numbers along with other information. The official term for the text in the header is “running head” and the footer is “running feet”.
The running head usually contains the book title on one page, and then the author name on the opposite page. Typically, the author’s name is on the left page, and the book title is on the right page. Depending on your book, you can choose from different options for the running heads, which I’ve listed below. Your running head can be located on the outside corners of each page, or the center of each page. I don’t recommend positioning them on the inside of each page as it can make them harder to read and a distraction. More advanced running heads can get away with it – for example, if you have information all the way across – but for your typical fiction novel, it’s best to stick with the outside corners or the center.
Page numbers can be located in either the header or the footer. The classic style is to have the page number centered in the footer, and then the author name/book title centered in the header. But, there are many different combinations that you can do. I recommend picking up a few of your favorite books and seeing how they treat their running heads and feet.
If there is one thing that you change when it comes to paragraph settings, I beg you to change the first line indent. The default setting in MS Word is 0.5″ which is way, way too deep for even a 6″x9″ trim size. A good indent is 0.25″ for smaller trim sizes and 0.3″ looks nice for larger trim sizes.
Indent or not to indent? The first paragraph at the beginning of each chapter, subheading and after a scene break can be indented, or not indented. A majority of the time, it’s not indented because if you recall, the reason we indent a paragraph is to signal to the reader that a new paragraph and thought is occurring. Since it’s the first paragraph, you’re already signaling this by either space above the paragraph, a symbol, or another break in the flow of text (subheading), so it is redundant to signal them again.
Hyphenation is another item to take into consideration. InDesign has some great control options, whereas MS Word has less, but it doesn’t hurt to adjust the hyphenation settings to make the text easier to read and more appealing.
E-readers and e-books, without a doubt, are a game changer. Not only did it open up new opportunities for aspiring authors, but it opened up new opportunities for readers as well. People can purchase an e-book online and it is in their hands instantly on their Kindle, Nook, iPad, or any other device that can serve as an e-reader. People have the opportunity to read more because it’s quicker, easier and there are so many authors to choose from now.
When readers were polled in 2013 via Maria Force, 77 percent of readers preferred e-books over the 52 percent who preferred paperbacks. Therefore, a majority of sales are e-books and people are expecting professionally formatted e-books. They don’t want something that takes thought to read, they just want to read it naturally. The best formatting job, is one that isn’t noticed. You will get bad reviews if your formatting is not up to their standards, because even in this short time, readers have developed higher standards. And they should have because reading a book is about enjoying the story, not struggling to find where the next line starts.